Set Up Your E-mail Signature
Creation date: 3/25/2025 9:29 AM
Updated: 4/17/2025 3:11 PM
Note: For step-by-step instructions for the Webapp or desktop app version of Outlook, see the attached PDF files.
- If using a photo in your Outlook profile, it should be a professional-appearing head shot: no candid shots, photos of pets or flowers, etc.
- If using an email signature, the following format must be applied:
- Do not alter the email signature formatting
- Note that a second title line is optional
- Do not add any background, cartoon images, or quotes (religious, political, programmatic, etc.)
- All email signatures must include the following legal disclosure (in Segoe 8 pt type):
EMAIL Reader Advisory Notice: Email to and from a Georgia state agency is generally public record, except for content that is confidential under specific laws. Security by encryption is applied to all confidential information sent by email from the Georgia Department of Public Health (DPH). This message is only intended for specific recipient(s) and may contain privileged, private, or sensitive information. If you received this message in error, please delete it, and contact me.- If you use both the desktop version of Outlook and the web app, you will need to create signatures for both.
- Staff who float to multiple locations and use the desktop client will need to update their signatures at each location the first time they sign on.
- If you have a work-issued laptop, you will also need to update your desktop client signature there. This is not necessary for the web app.
- If you have a work-issued cell phone, you will need to create a third signature.
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(Webapp) Outlook Signature Instructions.pdf
(Desktop app) Outlook Signature Instructions.pdf